1. Introduction

At VesOPS ApS (CVR: 41703504), we prioritize the protection of your personal data. This Privacy and Cookie Policy explains how we collect, use, and protect your information when you visit our website www.vesops.dk, subscribe to our newsletter, download content, engage with us via social media (e.g. LinkedIn), or enter into a business relationship with us.

 

2. Data Controller

VesOPS ApS
Østre Havnevej 2

5700 Svendborg
Denmark
CVR: 41703504
Phone: +45 29 39 29 60
Email: info@vesops.dk

 

3. How We Process Personal Data

3.1 Business Clients

• Types of data: Name, business contact details, job title, company registration number (CVR).
• Purpose: Processing of contracts, service delivery, and client relationship management.
• Legal basis: Contractual necessity (Art. 6(1)(b) GDPR).
• Retention: 5 years plus the current financial year (per accounting legislation).

3.2 Prospective Clients and Relationship Management

• Types of data: Name, title, contact details, company, and other voluntarily provided professional information.
• Purpose: B2B lead generation, sales communication, marketing activities.
• Legal basis: Consent (Art. 6(1)(a)) and/or legitimate interest (Art. 6(1)(f)).
• Retention: Until consent is withdrawn or the data is no longer relevant.

3.3 Inquiries via Email, Website Forms or Social Media (e.g. LinkedIn)

• Types of data: Name, email address, phone number (if provided), message content.
• Purpose: Responding to inquiries or support requests.
• Legal basis: Legitimate interest (Art. 6(1)(f)).
• Retention: Up to 2 years after the last contact.

3.4 Suppliers and Partners

• Types of data: Name, contact details, company ID.
• Purpose: Contract fulfilment, communication, and relationship management.
• Legal basis: Contractual necessity (Art. 6(1)(b)).
• Retention: 5 years plus the current financial year.

3.5 Job Applicants

• Types of data: Name, contact details, CV, application documents, transcripts.
• Purpose: Evaluation of candidates for open positions.
• Legal basis: Legitimate interest (Art. 6(1)(f)).
• Retention: Unsolicited applications are stored for 6 months unless extended consent is obtained.

3.6 Website Visitors

• Types of data: IP address, cookie preferences, browser type.
• Purpose: Website optimization, analytics, marketing via platforms such as Google and LinkedIn.
• Legal basis: Consent (Art. 6(1)(a)).
• Retention: See cookie section for specific durations.

 

4. Newsletters

When you subscribe to our newsletter, we collect your name and email address to send you updates. We also track engagement data (e.g. opens and clicks) to improve communication.

• Legal basis: Consent (Art. 6(1)(a)).
• You may unsubscribe at any time via the link in the email or by contacting us.
• Documentation of your consent will be kept for up to 2 years after withdrawal.

 

5. VesOPS ApS as a Data Processor

When providing our services to clients, VesOPS may act as a data processor. In these cases, a data processing agreement is required and entered in accordance with GDPR Art. 28.

 

6. Data Sharing

We share your data only with third-party service providers when necessary for business purposes (e.g. hosting, email, accounting, CRM, or marketing automation tools).
Where required, we use the EU Commission’s Standard Contractual Clauses (SCC) for international data transfers outside the EU/EEA.

 

7. Cookies

Our website uses cookies to enhance your browsing experience, analyze traffic, and serve targeted advertisements via third-party platforms such as Google and LinkedIn.
You can manage or withdraw your consent at any time through our cookie banner or browser settings.
For detailed information on cookies used, please refer to our [Cookie Declaration].

Cookie Declaration for www.vesops.dk

This website uses cookies to enhance user experience, enable site functionality, analyze traffic, and support targeted marketing. By giving consent via our cookie banner, we process your data in accordance with the IAB Europe Transparency and Consent Framework (TCF).

Cookie categories and purposes:

• Strictly necessary cookies: Essential for the website to function (cannot be disabled).
• Preference cookies: Store your settings such as language or region.
• Statistics cookies: Used for internal analysis and optimization (e.g., Google Analytics).
• Marketing cookies: Used for personalized advertising (e.g., LinkedIn, Meta).

Your rights:
You can change or withdraw your consent at any time via the cookie banner on our website. For more details on how we use cookies and process your data, see our Privacy Policy.

Third parties and data transfers outside the EU:
We collaborate with third-party processors that may receive your information, depending on your cookie settings: Google (USA), Meta (USA), LinkedIn (USA), ActiveCampaign (USA), Hubspot (USA), etc. Data transfers are based on EU Standard Contractual Clauses (SCCs).

 

8. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

 

9. Your Rights

You have the following rights under the GDPR:

• Access – Request information on personal data we hold.
• Rectification – Request correction of inaccurate data.
• Erasure – Request deletion of your data, under certain conditions.
• Restriction – Limit how we process your data, under certain conditions.
• Objection – Object to processing based on our legitimate interests.
• Data Portability – Receive your personal data in a portable format.

To exercise your rights, contact us at info@vesops.dk.

 

10. Complaints

If you believe we are processing your data in violation of applicable laws, you have the right to file a complaint with your local data protection authority. In Denmark, this is:

The Danish Data Protection Agency
Website: www.datatilsynet.dk

 

Cookie category	Purpose	Provider(s)	Storage period
Strictly necessary	Ensures technical functionality	VesOPS	Session
Preferences	Remembers user settings	VesOPS	1 year
Statistics	Content analysis and optimization	Google Analytics	Up to 2 years
Marketing	Personalized advertising	LinkedIn, Meta, Hubspot	Up to 2 years